Electronic Data Storage Best Practices

Setting a clear policy for electronic records management is critical for day to day operations as well as being in compliance with record keeping laws.

Electronic data storage best practices.

7 best practices of file management and archiving. First you must figure out where the documents will be stored so they are easily located if necessary. I can imagine how hectic it is in a company network environment that caters to dozens or hundreds of people. Paper is relatively easy to understand electronic data however is not so simple.

Storage decisions include planning to support the search and retrieval of paper electronic and email documents. Best practices for corporate data retention. 3 copies of your data on. Having 1 copy offsite protects your data from local risks like theft lab fires flooding or natural disasters.

1 copy should be offsite. The goal when naming files is to be able to tell what the file is about without having to open it and look. October 23 by contel bradford. Give electronic files logical specific names and include dates in file names if possible.

Physical file management best practices. So if the document is a letter to a customer reminding him that payment is overdue call it something like overdue 20180115. Here is an overview of best practices on managing physical files and documents. With all the wonders of technology there still doesn t seem to be a perfect substitute for doing business in paper and writing.

My laptop is barely over a year old and already i ve accumulated thousands of files. 2 types of storage media and. Determine document storage method.